Wisconsin Volunteer Coordinators Association

Voices for Volunteerism


2020 WVCA Conference
May 7-8, 2020
Radisson Hotel, Madison, WI
"Room to Grow: Skills for Volunteer Program Success"
Watch for conference updates, coming soon!

NOW ACCEPTING PROPOSALS! 

The WVCA Conference committee is now accepting proposals for keynote presentations and breakout session presentations. All submissions are due by Friday, December 20, 2019, in order to be considered. 

KEYNOTE presentation submissions, click here
BREAKOUT SESSION presentation submissions, click here

CONFERENCE BACKGROUND

The Wisconsin Volunteer Coordinators Association (WVCA) is a membership association comprised of local affiliate volunteer coordinator associations in Wisconsin, volunteer centers and individual volunteer coordinators. WVCA facilitates an annual conference at rotating sites to accommodate the membership of a statewide organization. The conference is focused on the development of non-profit volunteer coordinators and corporate employee managers. Anticipated attendance is 200+.


WORKSHOP FORMAT

Conference workshops should have a strong volunteer management focus. Workshops are 60 minutes in length and should include interactive activities for a minimum of 20 minutes (excluding Q & A). Keynote attendance size is approximately 200+ volunteer managers. Breakout session attendance is for a grouping of up to 50 volunteer managers.


Topics may showcase models/tools and garner discussion in areas such as:

  • Building volunteer and staff relationships
  • Marketing volunteer opportunities and gaining buy-in
  • Legal issues and volunteers
  • Program measurement and goal setting
  • Best practices in areas such as: policy development; volunteer handbooks; matching volunteers to assignments; volunteer interviews, etc.
  • Steps for collaborative success 
  • Management skills
  • Evaluations


BENEFITS


Keynote speaker compensation is agreed upon by the WVCA committee. Inquire with the committee here


The benefits for a breakout session presenter of one workshop include a choice of:

  • Full Conference registration (includes breakfast and lunch both days)
  • $100 payment


The benefit for a presenter of two workshops includes both options above.


WORKSHOP SELECTION PROCESS


All proposals are reviewed by the conference planning committee. WVCA reserves the right to accept or reject any proposal.


Proposal Evaluation: Workshop proposals will be evaluated solely on the information provided in the proposal. Each proposal will be reviewed based on the following criteria: 


  • Alignment with conference focus: The professional development of non-profit volunteer coordinators and corporate employee volunteer managers
  • Description is complete, clear, and considers an audience with diverse learning styles, organizational missions, and varying available resources
  • Well-defined, realistic learning outcomes that can be met in the allotted time of 60 minutes
  • Current and relevant content for conference attendees, including best practices and replicable strategies
  • Workshop format designed to incorporate audience engagement


Presenter Terms and Conditions


By submitting this proposal, you indicate agreement to abide by the following terms and conditions:


  • The primary presenter listed in the proposal will receive all conference communications and is responsible for sharing pertinent information with additional presenters.
  • Proposal content may be used for marketing the conference and will be included as submitted for the registration brochure. The conference planning committee reserves the right to make edits to content for space needs.
  • Only the primary presenter receives remuneration which may be shared with co-presenters. Presenters receiving waived conference fees will still need to register (discount code will be provided). Presenters are responsible for all other expenses, including travel.
  • The Conference team reserves the right to cancel a session for very low pre-registration numbers.  
  • Presenters will send session material (handouts, activities and other takeaways) to wvcaconference@gmail.com for posting to the WVCA website no later than April 24, 2020.
  • The session will not be used as a venue to sell a product or service. However, materials that support the continued learning of a workshop may be offered for purchase following a workshop. 
  • Room must be cleared 10 minutes before the next session starts. A table near the main ballroom may be requested. If available, any associated fees for the table are the responsibility of the presenter.
  • The workshop you present at the conference will be the same workshop described in your proposal and approved by the conference planning committee.

Click below for information on the 2019 conference.